Terms & Conditions

• The organiser & landowner cannot accept any liability for damage, accident, injury or loss to horses, riders, spectators or personal property.
• Jumping Classes will be run as single phase under current BS rules.
• All dressage and combined training classes will be run under current British Dressage Rules and regulations.
• Eventers Challenge will be run under current NSEA rules.
• Hard hats conforming to British Dressage Rule 82 (2024) must be worn at all times when mounted.
• No horse or pony under 4 years may enter any ridden class.
• No horse or pony to be ridden by more than one rider in any class except for clear round jumping and Team Quest.
• Objections must be made within 15 minutes of the alleged offence and must be accompanied by a fee of £10.00, which will be refunded if the objection is upheld.
• Entry fees are not refundable or transferable after close of entries. Fees will be liable immediately for any telephone or emailed entry made before or after the closing date.
• All facility bookings of Moreton EC, once confirmed are liable to a 50% cancellation fee if moved or cancelled within 7 days of the booking and are liable to full payment if cancelled or part-cancelled within 24 hours of the start time of the booking.
• Moreton EC will not be held liable for any losses suffered from cancelled or amended bookings.
• Clinic fees are payable in advance and are non -refundable unless your space can be filled from a wait list with an appropriate standard of horse and rider combination.
• Competitors who enter more than one class which may clash do so entirely at their own risk. Classes will not be held up and no entries will be refunded.
• The organisers reserve the right to refuse entry.
• Anyone abusing/galloping their horse/pony will be asked to leave.
• The judge may disqualify any competitor for misuse of whips or spurs.
• No lungeing without prior permission of the organiser.
• All horses and ponies must proceed at walk through areas shared with pedestrians and vehicles.
• No competitor/rider shall allow a stallion for which they are responsible as owner, lessee, authorised agent or rider to compete or be prepared to compete, in any competition without taking adequate precautions to ensure competitors, officials or other members of the public are not put at risk of injury.
• Horses may be tied up outside the box/trailer and any hay/muck must be removed before leaving the Centre.
• Keep horses/ponies and any persons from making contact with any paddocks with Moreton Stables livery horses in them.
• Please dispose of all litter in the bins provided. (including cigarette butts).
• Photographers will be in attendance at some competitions and events. By entering competitors consent to photographs being taken and used by Moreton EC for advertising purposes in print and online.
• Competitors who disobey any judge or official’s decision could be refused entry to any, or all future events at Moreton EC.
• Moreton Equestrian Centre reserves the right to cancel any class if there are insufficient entries.
• In the event of adverse weather conditions, it is the competitor’s responsibility to seek confirmation as to the cancellation of any event. For all BD & Unaffiliated events we run under the British Dressage Weather Warnings rule 67 (2024). For NSEA events please see NSEA rules. In general if the Met Office Weather warning is Amber or Red the event is likely to cancel. For Yellow warnings in general if the event is safe to run at MEC it will likely go ahead. The decision to run is based on the conditions at MEC and not where the competitor resides or requires to travel through.
• Cancellation of event and refunds: Credit notes may only be issued if the event is rescheduled and you move to that date.
• All SJ/CT events: after close of standard entries (not including late entry date) a refund will be issued minus £5 per class and will be issued back through the online provider or by bacs.
• All dressage events: : after close of standard entries (not including late entry date) a refund will be issued minus £2.50 per class and will be issued back through the online provider or by bacs.
• All young children must be kept under control at all times and must not be allowed to play amongst the horses.
• All dogs must be kept on leads at all times.
• Please make cheques payable to Moreton Equestrian Ltd.
• Entry constitutes an agreement to be bound and abided by these Rules.

*VACCINATIONS*
We will fall in line with current BD vaccination policy updates so our dressage & combined training competitions will require annual boosters until further notice.

VACCINATION UPDATE FROM BD:
The current BD EI vaccination policy states that the most recent booster injection must have been given within a year prior to the horse competing. The requirement for a 12-month booster will continue to remain in place and it is vitally important that this is maintained, otherwise horses will be required to restart their vaccination programme before they can compete in affiliated dressage competition.

This policy explains who and why we use personal information.

About us
We are Moreton Stables Partnership and Moreton Equestrian Limited (MEC), companies registered in England and
Wales (Company No. 05598124) with its office at Moreton Stables, Manor Farm Yard, Moreton, Dorchester, Dorset
DT2 8RF

What information we collect
If you purchase services from us, communicate with us, or do business with us, this will result in us collecting
personal data about you (for example, we collect the name, address, email, fax and telephone number of business
contacts).

How we use your information
We only ever use your personal data with your consent, or to the extent necessary to:

• Administer an event;
• enter into, or perform, a contract with you;
• comply with a legal duty;
• for our own (or a third party’s) lawful interests (such as marketing, internal record keeping, market research or to improve our products) provided your rights don’t override these. We will only use your information for the purpose it was collected (or for similar/related purposes).

Website
When someone visits www.moretondorset.co.uk, we may collect standard internet log information and details of
visitor behaviour patterns. We may do this to find out things such as the number of visitors to the various parts of
the site. This information is only processed in a way which does not identify anyone. We would not make any
attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable
information through our website, we will be up front about this. We will make it clear when we collect personal
information and will explain what we intend to do with it.

Newsletter
We deliver our monthly e-newsletters by email. We will ask you to opt in in order to receive this newsletter and you
will be required to provide your email address. However, from time to time we would like to contact you with details
of other news, services, offers and competitions. We will never share it with any third party. You may opt out at any
time by emailing us at enquiries@moretondorset.co.uk .

Online Event Entry
We use a third party provider for our event booking.

Facebook page
We use a third party service, Facebook, to publish our updates and events. This site is hosted at
www.facebook.com/Moreton-Equestrian-Centre-164668770224701. For more information please see their privacy
policy at www.facebook.com/privacy.

Liveries
For our Liveries, this includes using personal data to the extent necessary to perform our contractual obligations
(such as administering their accounts and providing them with services).
We will never sell your personal data or share it with third parties who might use it for their own purposes.
Job applicants, current, and former MEC employees

MEC is the data controller (determines the purposes and means of processing the personal data) for the information
you provide during the process unless otherwise stated. If you have any queries about the process or how we handle
your information please contact us at enquiries@moretondorset.co.uk .

What will we do with the information you provide to us?
All of the information you provide during the process will only be used for the purpose of progressing your
application, or to fulfil legal or regulatory requirements if necessary. We will not share any of the information you
provide during the recruitment process with any third parties for marketing purposes or store any of your
information outside of the European Economic Area. The information you provide will be held securely by us
whether the information is in electronic or physical format. We will use the contact details you provide to us to
contact you to progress your application. We will use the other information you provide to assess your suitability for
the role you have applied for.

What information do we ask for, and why?
We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is
necessary. The information we ask for is used to assess your suitability for employment. You don’t have to provide
what we ask for but it might affect your application if you don’t.
We ask you for your personal details including name and contact details. We will also ask you about your previous
experience, education, referees and for answers to questions relevant to the role you have applied for. You will also
be asked to provide equal opportunities information. This is not mandatory information – if you don’t provide it, it
will not affect your application. This information will not be made available to any staff outside of MEC, in a way
which can identify you. Any information you do provide, will be used only to produce and monitor equal
opportunities statistics.

If you are unsuccessful following assessment for the position you have applied for, we may ask if you would like your
details to be retained in our talent pool for a period of six months. If you say yes, we would proactively contact you
should any further suitable vacancies arise.

We are required to confirm the identity of our staff, their right to work in the United Kingdom and seek assurance as
to their trustworthiness, integrity and reliability. You will therefore be required to provide:

• Proof of your identity – you will be asked to attend our office with original documents, we will take copies.
• Proof of your qualifications – you will be asked to attend our office with original documents, we will take
  copies.

You will be asked to complete a criminal records declaration to declare any unspent convictions.

We will contact your referees, using the details you provide in your application, directly to obtain references

If we make a final offer, we will also ask you for the following:

Bank details – to process salary payments

Emergency contact details – so we know who to contact in case you have an emergency at work

Recruitment Agencies
At times we may use third parties who provide elements of our recruitment service for us. They will not share your
personal information with any organisation apart from us. They will hold it securely and retain it for the period we
instruct.

How long is the information retained for?
If you are successful, the information you provide during the application process will be retained by us as part of
your employee file for the duration of your employment plus 6 years following the end of your employment. This
includes your criminal records declaration, fitness to work, records of any security checks and references.
If you are unsuccessful at any stage of the process, the information you have provided until that point will be
retained for 6 months from the closure of the campaign.
You are able to ask about decisions made about your application by speaking to your contact within our recruitment
team or by emailing enquiries@moretondorset.co.uk .

Secondments
We also offer opportunities for people to come and work with us on a secondment basis. We accept applications
from individuals or from organisations who think they could benefit from their staff working with us.

Your rights
Under the Data Protection Act 1998, you have rights as an individual which you can exercise in relation to the
information we hold about you.

Complaints or queries
MEC tries to meet the highest standards when collecting and using personal information. For this reason, we take
any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think
that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any
suggestions for improving our procedures.

Access to personal information
MEC tries to be as open as it can be in terms of giving people access to their personal information. Individuals can
find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act
1998. If we do hold information about you we will:

• give you a description of it;
• tell you why we are holding it;
• tell you who it could be disclosed to; and
• let you have a copy of the information in an intelligible form.

To make a request to the MEC for any personal information we may hold you need to put the request in writing
addressing it to Elizabeth Frampton-Hobbs, or writing to the address provided below.
If you agree, we will try to deal with your request informally, for example by providing you with the specific
information you need over the telephone.
If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting Elizabeth
Frampton-Hobbs.

Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 10th May 2018

How to contact us
If you want to request information about our privacy policy you can email us or write to:
Elizabeth Frampton Hobbs (enquiries@moretondorset.co.uk)
Moreton Stables, Manor Farm Yard, Moreton, Dorchester, Dorset DT2 8RF